I kind of hate invoicing. It is a bit like cooking a fabulous meal and then having to wash up all the pots. It is a necessary evil or your life will stink.
Invoicing is the best way to keep your client informed about your expectations about getting paid. Obviously all terms should be agreed upon before any work has been done and a proposal should be submitted so there are no nasty surprises on either side.
Invoicing also displays a level of professionalism. It can also be a little more fun for us designers as we can be creative with color, patterns and format. I would say though, use a sensible font please.
Here is what you will need to include in your invoice
1. The clients and your own details.
- Addresses, email and telephone numbers
- Company name
- Name of your direct client and department
2. List of work done or services and final cost
- Itemized list of services and details of what the project was (eg. Market research on women's florals for paper products, Creation of one original floral print (name of print- Retro Lily) for spring 2015 in 12.6 " repeat, color reduced to six color print for production. All Adobe files and drawings submitted.)
- Project bases or hourly rate charged
4. Terms and how they should pay
- When you expect to get paid. Net 30 days is standard in our industry.
5. Thank you
Good costumer service and manners go a long way and i believe you should always end on a good note. You can always ask for feedback and this is the time when the work is still fresh in the clients mind. I am trying to get better about asking for a reference at this point for my Linkedin profile.
Also, i take this opportunity to invite the client to ask me any questions and encourage them to contact me again with future projects.